Description

Imagine being at the heart of a transformation that's redefining how HR delivers impact across Microsoft- evolving how we deliver world-class experiences for managers and employees, grounded in AI, accelerating transformation with speed, simplicity and agility and enabling high impact with empathy . As the Executive Assistant to the Vice President of a portfolio of teams comprised of HR Consulting, Global Employee Relations, Workplace Policy, Crisis Management and Labor , you'll be part of a dynamic team leading the evolution of this function .

As an Executive Business Administrator, you'll work alongside leaders who are shaping seamless, high-impact employee experiences and driving strategic change across global portfolios. In this role, you'll be empowered to anticipate needs, orchestrate complex schedules, and enable clarity and connection-helping fuel a culture of care, innovation, and excellence.

By applying to this position, you are required to be local to the Puget Sound area and be in the office 4 days a week .

Microsoft's mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.


Qualifications:
Required Qualifications

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
• 2+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

Preferred Qualifiations

• Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
  • OR equivalent experience.
• 2+ years experience serving as mentor to others.
• 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $30.29 - $50.53 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $41.83 - $57.88 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay

Microsoft will accept applications for the role until October 27, 2025.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via the Accommodation request form.

Benefits/perks listed below may vary depending on the nature of your employment with Microsoft and the country where you work.

Responsibilities:
Calendar Management and Meeting Logistics

• Provides strategic calendar management and time planning support for Vice President (VP), align ing calendar based on VP's preferences and style , while upholding the highest degree of integrity (e.g., highly sensitive, highly confidential topics) and maintaining confidentiality.
• Uses executive maturity and judgment with full knowledge of business context to identify and coordinate delegates, execute decisions around prioritization and maintain constant communication with manager and central staff.
• Manages complex ambiguity and remains calm in high-stress situations.

Cross-Functional Collaboration and Communication

• Builds and leve rages n e twork acros s organizat ions t o enabl e their team and lea der's work .

Disci pli ne Growth and Develo pm ent

• Provi des leader ship w thin the di scip line and part ic ipa tes in bus iness suppo rt co mmunity .
• Ac tiv ely se ek to mento r less experience d Business Support colleagues

Team Management Support

• Support team event logisitics , supports recruitment and onboarding/offboarding, atte n d s and su pport s lead ership team me etings and manages headcount activities in collaboration with Business Managers and Chiefs of Staff.

Resource Management ( Hardware/Supply Management, Purchase/Expense Management Financial Management)

• Owns expense management, asset managment, policy compliance.
• Participates in discretionary budget tracking (e.g., morale, hardware, supplies) and reporting .
• May contribute to complex budget management in partnership with peers (e.g., Finance, Controller, Business Managers, Chiefs of Staff) by reviewing, forecasting, and providing recommendations to ensure efficiency/quality.

Rhythm of Business (ROB)

• Partners with executive leaders and Chiefs of Staff to build and manage annual ROB, including fiscal year calendar and executive meeting schedules.

Space Management and Planning

• Oversees space-management processes and team spaces, leads large-scale space requests, and drives space changes based on utilization data.

Travel Management

• Coordinates travel arrangements, creates detailed itineraries, manages logistics, and ensures compliance with travel policies.

Proj ect Ownership

• Balances mutliple projects end to en d with vary dea dlines while mainta ining ex ecutional and opera tional ex cellence within the busine s s and ac ross busine ss groups as applicable .

Other

• Embody our culture and values

Requisition #: 1899051

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